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International Sales Administrative Assistant

SUMMARY 

    Job consists of performing a wide range of secretarial and administrative duties for the director of Latin America and the Latin America Sales Team.

 
ESSENTIAL DUTIES AND RESPONSIBILITIES 

  • Maintain sales projections and actual sales reports up to date on a weekly basis.
  •  Generate purchase orders, proforma invoices, and other sales orders for customers as required.
  •  Communicate with customers and distributors concerning product inventory levels, spare parts orders, and product forecasts.
  •  Provide assistance in a variety of matters such as arranging meetings, travel accommodations, communicating with staff and others.  
  • Make appointments and follow up to insure that the director’s plans and routines are achieved.
  • Regularly work with a significant amount of confidential information and perform other clerical duties and activities as required.
  • Requires excellent follow through and organizational skills, forward thinking, a desire to complete tasks rapidly and efficiently, and an ability to communicate with customers to provide answers and solutions as needed on a case by case basis.  
  • Spanish proficiency, written and/or verbal preferred, but not required.  Other duties may be assigned.  
  • Good comprehension skills
  • Good communication skills (written, verbal and interpersonal)
  • Ability to work well with others
  • Organizational skills
  • Dependability
  • Self motivating
  • Other duties may be assigned

 EDUCATION and/or EXPERIENCE 

  • Must have a high school diploma with training in secretarial skills such as typing and 3-5 years directly related experience, a good understanding of the English language including spelling, grammar and letter writing and be able to deal effectively with customers, management and employees.  
  • Extensive knowledge of computers working with Microsoft Office applications required.

"We do not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, ancestry, mental or physical disability, sexual orientation, gender identity, medical condition, genetic information, marital status, Veteran status or any other characteristic protected by law."  

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